Job Description and Job Specification Template

A job description is a detailed document that outlines the duties, responsibilities, required qualifications, and reporting relationships of a specific job. Something to keep in mind is that a job description is not the same as a job advert.

Its primary purpose is to ensure that applicants and employees understand their roles and what is expected of them. It serves as a reference for performance evaluations and a basis for setting objectives and career progression within the company.

It typically includes job title, duties and responsibilities, skills and qualifications needed, working conditions, and sometimes information about the company culture.

Job descriptions are used internally for clarity on roles and responsibilities, performance management, and career development within the organisation. It may also be used to craft the job advert but is generally more detailed and less marketing-oriented.

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[Job Title]

Introduction

• Organisation Overview: Briefly describe your organisation, including its mission and values. Highlight what makes your organisation unique (USP).

• Role Overview: Provide an overview of the job role, emphasising how it fits within the larger team and organisation. Things you could include are what success looks like in the role and previous experience that could be beneficial.

Responsibilities

• Bullet point format detailing key responsibilities and day-to-day tasks.

• Include aspects of team collaboration or independent work.

• Mention any specific projects or initiatives the candidate will be involved in.

Qualifications

• List required and preferred qualifications, including education, skills, and experience.

• Be specific about any certifications or technical skills needed.

• Include soft skills that would be beneficial for the role.

Company Culture and Values

• Elaborate on the company culture, team size, and the environment the candidate will be working in.

• Highlight any unique aspects of your team or organisational culture.

Formality and Language

• Maintain a formal and informational tone throughout.

• Use job-specific jargon where applicable to clearly communicate the requirements.

Closing Statement

• Encourage candidates to apply.

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